The flagged email list in To Do only shows a maximum of 100 most recently flagged messages from the last 30 days. The native To Do integration seems like a very simple and straightforward approach to Outlook task management. Tip #3: Use Pleexy for a more tailored integration between Outlook and To Do This will open up your to-do list and all you have to do is drag a task to your calendar as we did from the web version. Turn tasks into events from the Outlook app If you open up the event in your calendar, you can invite others, add a reminder, and edit other details. To turn your task into an appointment, just drag it onto your calendar and you’re all set. Next, click the My Day pane to open up your tasks from To Do. On the web version of Outlook, click the calendar icon on the bottom left part of the navigation pane to view your calendar.
Luckily, task management for Outlook is easier than ever now that you can quickly schedule tasks into your calendar. Some tasks are more time-sensitive than others and for many busy professionals, blocking out certain parts of the day is an effective way to stay focused and on task.
#SEND EMAIL TO MICROSOFT TO DO HOW TO#
Note: To Do for Outlook is replacing the classic Tasks plug-in but if you’re still using the latter, you may refer to this article for steps on how to use Tasks in Outlook effectively.
If you flag a message first, it will sync your tasks between the Flagged emails list in To Do and your Outlook inbox. If you drag an email to the My Day pane first, the connection is formed between To Do for Outlook and the Tasks list in Microsoft To Do. This means that the first action you take will determine the connection that will be created. When you complete the task in the To Do application, it’ll also be marked complete in the To Do for Outlook add-in but the message will remain flagged in your inbox. For example, let’s say you drag an email to your To Do pane and flag the message from your inbox. You can’t combine both methods and expect a complete two-way workflow. Take note that you can only choose one or the other method. Whenever you come across an email that requires further action, just drag and drop it to the My Day pane and choose whether you want to add it as a task or as an event in your calendar.įlagged emails in the To Do for Outlook add in
In, click the My Day icon on the top right side of the page. With the To Do for Outlook add-in, you can quickly pull up a list of your to-dos while going through your emails. There’s no denying that Microsoft To Do is the best task manager with Outlook integration. Tip #1: Use the built-in To Do integration If you’ve been looking for the best way to use Outlook for task management then take note of the following tips to take better control of your workload and ensure you never miss another work request again. If your colleagues are still emailing files back and forth to collaborate, we HIGHLY recommend trying this instead.Microsoft Outlook may seem like a simple email client on the surface but those who’ve explored its features beyond the basics know that it’s far more powerful than it leads on.Įver since email has become the de facto to-do list for many knowledge workers, Microsoft and other email providers have been quick to recognize this need, therefore implementing task management features into their systems. Need to review a report or presentation that was attached to the email? You can find them in the folder called "Email Messages" in your Channel's Files tab, and collaborate on them together inside of Teams. You can even setup a rule in Outlook to do this for you automatically, or even use a Flow in Power Automate if you need additional customization.Įmail attachments are automatically uploaded to your Channel's Files Tab. This is particularly helpful if you need to send emails to a particular channel frequently. You cannot reply to an email from a Team Channel.Įxpect the Teams app to remind you of this every single time.Īfter you've emailed a channel once, Outlook should remember it for you. That's it! By forwarding emails to Microsoft Teams, you can involve the right people and reach decisions faster by centralizing the discussion in an open, threaded conversation that's easy for everyone to follow.
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